Therapy is your expertise. Getting you paid is ours.
Building your dream practice takes enough energy. Let us handle the revenue side with gentle guidance, proactive support, and the attention to detail your hard work deserves.
The Essentials: Billing Services at a Glance
Initial Coding & Claim Submissions
Getting claims out accurately and on time is the heart of a healthy practice. We handle the coding oversight and insurance filing, so your cash flow stays steady and predictable.
Payment Posting & Account Reconciliation
We handle the detailed work of logging deposits, adjusting balances, and reconciling accounts so you always know exactly how your practice is performing.
Rejection & Denial Management
Insurance pushback is frustrating, but you don't have to tackle it alone. We manage the back-and-forth with payers and advocate for every penny you have earned.
You don't need to be an insurance expert to run a great practice. We are happy to walk you (and your team) through documentation rules, modifier guidelines, and quick billing questions so your practice stays compliant and confident.
Provider Education & Training Services
New Practice? How We Protect Your Revenue:
Am I going to accidentally break a compliance rule or fail a future audit?
The rules surrounding behavioral health billing are constantly shifting. You shouldn’t have to stay up late researching insurance updates. At Sage Behavioral Billing Management, we bake revenue integrity into your workflow from your very first session. We verify your clinical notes align perfectly with your assigned CPT and ICD-10 codes, manage modifiers flawlessly, and serve as your practice’s protective shield against policy changes.
Can I afford dedicated billing support if my caseload is still small?
Absolutely. You don't need a full-time schedule to deserve professional revenue care. Rather than locking you into expensive or inflexible corporate plans, we design tailored billing agreements specifically for where your practice is today. Through transparent hourly pricing and minimum retainers scaled to your practice size, we make professional billing accessible whether you're seeing 5 clients a week or 35.
Will outsourcing my billing mean I lose visibility or control over my own money?
Handing over your financial data requires immense trust. We keep your business completely transparent. Every dollar paid by insurance or patients goes directly to your own business bank account. We never touch or hold your funds. We work within your existing systems, balancing patient ledgers, and tracking electronic claim data so you can log in at any moment and see exactly how healthy your practice is.
Specialty Care, Software, & Scope
Explore our clinical focus, regional reach, and EHR integrations—designed to fit right into your existing workflow without missing a beat.
-
New Solo Providers: Taking the leap into solo practice is a huge milestone! We assist in building a pristine billing workflow from your very first claim so you can focus on clinical care and building your dream caseload.
New Behavioral Health Clinics: Building a new multi-provider team takes vision and dedication! We partner with new behavioral health clinics to establish a strong, compliant revenue foundation. We handle claim accuracy, keep your growing team compliant, and streamline workflows so you can expand your practice with ease.
-
Psychotherapy & Counseling: Dedicated support for newly launching Licensed Professional Counselors (LPCs), Licensed Marriage and Family Therapists (LMFTs), and Licensed Mental Health Counselors (LMHCs) providing individual, couples, and family therapy.
Clinical Social Work: Tailored revenue management for Licensed Clinical Social Workers (LCSWs) navigating insurance billing and independent practice.
Clinical Psychology & Testing: Specialized billing solutions for Ph.D. and Psy.D. practitioners offering therapy, intake assessments, and complex clinical diagnostic evaluations.
Applied Behavior Analysis (ABA): Expert oversight for Board Certified Behavior Analysts (BCBAs) and behavioral therapy practices handling ongoing authorizations and recurring claim flows.
-
Every state has its own insurance quirks and billing guidelines. We provide dedicated expertise, state-specific billing oversight, and regional regulatory compliance to your new practice in the following states:
Arizona (AZ)
Colorado (CO)
Minnesota (MN)
Missouri (MO)
Nebraska (NE)
New Mexico (NM)
Oregon (OR)
Texas (TX)
-
Switching EHR or billing platforms disrupts patient care and delays cash flow. We bring direct hands-on experience in popular platforms like SimplePractice, Opus, Kipu, and Epic.
Don't see your system listed?
We specialize in rapid software onboarding. Our team learns your specific billing interface, optimizes your existing workflow, and can even train your clinical staff on front-end coding entries to ensure clean claim generation from day one.
The Cost of Inaction: Where Practices Unknowingly Lose Revenue
Industry Fact: Up to 65% of denied claims are never resubmitted.
In-house staff and low-touch billing houses rarely have time to comb through weekly rejections or fight complex appeals, leaving legitimate revenue on the table.
Industry Fact: Insurance algorithms frequently pay below contracted rates.
Without line-by-line contract audits, quiet payer errors and fee schedule discrepancies cost clinicians thousands of dollars every year.
Industry Fact: Collectability drops significantly after 90 days.
Without systematic follow-up schedules, older patient balances and outstanding insurer claims slowly turn into written-off bad debt.
Industry Fact: Payer guidelines and fee schedules change constantly.
Using outdated CPT or ICD-10 combinations leads to immediate rejections and delayed reimbursements. Unannounced changes to telehealth modifiers or Medicaid rules cause sudden waves of clean-claim rejections that stall practice cash flow.
Billing vs. Partnership: Why it Matters
-
Denial Management:
Claims sit for 30–60 days; automated re-submissions; complex denials are often written off or ignored.
Fee Schedule Protection:
They assume the payer paid correctly and post whatever deposit comes through.
Staff Collaboration:
Hands off approach; leaves front-desk input errors for you to solve internally.
Communication & Support:
Help desk tickets, long call queues, and rotating support agents who don't know your practice.
VS
-
Denial Management:
Hands on Approach; We actively check and resolve rejections and denials on a weekly basis, fighting for every dollar owed to you.
Fee Schedule Protection:
Quarterly Rate Audits; We compare actual deposits against your contracted network rates to catch silent underpayments and reclaim lost revenue.
Staff Collaboration:
Proactive Guidance; We track payer policy changes and CPT updates and can provide ongoing training for you and your staff on documentation and coding best practices.
Communication & Support:
Direct Access; A dedicated point of contact who knows your practice name, specialty, and provider preferences.
The Data in Numbers
Let’s Get Started Together
Pick a time & tell us about your practice
Book a free, low pressure billing consultation with us below. We will send you a quick intake form. This will give us a bit of idea of how we can support you.
We’ll hop on a casual call to get to know your new practice. We’ll talk about your current client load, your goals, and where you're feeling stuck. Ask as many questions as you'd like—we’re here to give you total clarity on how billing works and how we can help.
Let’s chat!
Tailored proposal & transparent pricing
Over the following week, I’ll put together a tailored proposal built specifically for your practice size. You’ll get a clear, predictable pricing breakdown for your core services, plus a full menu of optional support for as your caseload grows.
We’ll meet briefly to walk through the agreement together, answer any lingering questions, and finalize the paperwork. From there, you get to hand off the insurance stress and focus entirely on building your practice.
Review, sign & formal onboarding
Let’s Build a Thriving Practice Together
Starting a private practice or behavioral health clinic takes incredible heart and a lot of moving parts. You don't have to figure out billing, coding, and claims follow-up all on your own.
Consider us an extension of your team. We’re here to handle the financial heavy lifting, provide guidance as needed, and make sure your revenue cycle runs seamlessly. Let’s set your practice up for long-term success from day one, so you can focus on what matters most: caring for your clients while knowing you’ll be paid fully and on time.
If you’d like to send over details about your practice’s setup or have a quick question before we meet, feel free to reach out directly at billing@sagebehavioralbilling.com.
🔒 HIPAA & Security Note: To keep everything fully compliant and protect privacy, please ensure all client information is completely redacted/de-identified, and avoid sending sensitive provider details over email.